June 2023 Minutes Annual Parish Council Meeting
Minutes of Anwick Parish Council meeting held n Tuesday 6th June 2023, in Anwick Community Centre, River Lane, Anwick at 6.45pm
In attendance:- Cllr. T Chair, Cllr. E Coulson Vice Chair, Cllr. L Curtis, Cllr. M Head District Councillor for NKDC, Cllr. A Key for Lincs County Council, Jeanne Flanagan Clerk to Anwick Parish Council.
Residents in attendance:- M. Jacobs and P. Waite
1. Apologies for absence and reasons given – No apologies were received.
2. To receive any declarations of interest and to consider for dispensation in relation to Dpi’s. Disclosure of Pecuniary and Non Pecuniary Interests to be in accordance with Localism Declaration to consider any applications for dispensations are relative to DPi’s. The need for declaration to be based upon agenda items or at any suitable time during the meeting when it becomes apparent to a member. - None were received.
3. Minutes of the Anwick Parish Council meeting held on Tuesday 31st January 2023 – previously emailed to the Councillors and AGREED via email. The Chair signed and dated all the minutes and the Clerk to include on the Anwick website.
ACTION:- JF
4. Election of Councillors Declaration of Acceptance of Office form – previously emailed. The Councillors to email their completed forms to the Clerk, in order that they can be sent to NKDC.
ACTION:- TC/LC/EC/JF
POST MEETING NOTE; - All the forms have now been received.
5. Register of Members’ Interests – Parish Councillor forms – previously emailed. The Councillors to email their completed forms to the Clerk, in order that they can be sent to NKDC.
ACTION:- TC/LC/EC/JF
POST MEETING NOTE:- As above
6. Accounts to end of March 2023 – already emailed to the Councillors. The accounts were AGREED as a true record, then signed and dated by the Chair, so the Clerk can include them on the website.
ACTION:- JF
6.1 Accounts spreadsheet to end of May 2023 – The accounts were AGREED as a true record, then signed and dated by the Chair. The Clerk to include on the website.
ACTION:- JF
6.2 The Chair Announced in view of the hard work that the Clerk Jeanne undertakes the Parish Council have AGREED to give her a 10% pay rise.
6.3 Also The Chair announced that Martin Jacobs will be given a 10% pay rise for payments that are made for his grass cutting and caretakes duties.
Thanks were extended to Jeanne and Martin.
7. Annual Internal Audit Report 2022-2023 – The forms titled ‘Annual Governance and Accountability Return 2022/23’ were completed by the Clerk, then signed and dated by the Chair. The Clerk to forward a copy of the ‘Certificate of Exemption to the Auditors.
ACTION:- JF
8. Insurance Renewal Anwick Community Centre – The Clerk had received a renewal notice from the previous insurance company, which had gone up considerably from the previous year. The Clerk then undertook a trawl and found a more favourable premium by almost half the quoted premium by almost half the original quoted premium at a cost of £1251.23. It was AGREED to go with the new provider and thanks was extended to Jeanne for undertaking a cost saving exercise.
9. Donation request from Citizens Advice Mid Lincolnshire – The Clerk had received a request from Citizens Advice for a donation towards keeping the facility going. It was AGREED to pay a £50.00 donation. The Clerk to arrange for payment to be made.
ACTION:- JF
10. Planting and turfing Anwick Village- The Parish Council welcomed Mr Paul Waite from Parkers who advised us how they wish to beautify the village with planting tubs, raised beds with shrubs and flowers. Parkers will very kindly donation plants, shrubs, compost and the making of raised beds across the village. They will lay turf near to the churchyard and install reflective spikes in order to avoid traffic going over that area. A raised bed will be installed against the railings. They have a schedule to start work in the 2/3 weeks’ time. An email to be sent to Rowan Smith of Lincs County Council to get permission for anything installed on the highway and to include Cllr. Andrew in the message.
ACTION:- PW/AK
11. Any Other Business
11.1 Wood Lane – Cllrs. Andrew Key gave an update regarding the planting on the area approaching Wood Lane and Lincs County Council have AGREED to undertake the groundwork and Tree Officers have AGREED to plant trees and temporary markers. Parkers will be happy to donate the trees. Mr Paul Waite to contact Rowan Smith regarding the donation of trees.
ACTION:- PW/AK
11.2 Magna House – Resident Chris Pollington had reported to NKDC about the continuing noise from Magna House, which resulted in residents being woken up during the night with the volumes of noise from Magna House. NKDC responded by saying there was nothing they could do.
Also a lady whose child is residing there reported he/she had not been fed, no clean clothes and the room was dirty and wished her child was not there. Reference was made to the CQC report which indicated that improvements are needed. Cllr. Elaine Coulson to write to Heidi #Ryder from NKDC. Cllr. Andrew Ket suggested sending the CQC report to Childrens’ Services at Lincs County Council.
Cllr. Mervyn Head advised that evidence is required from staff who work there and are employed from an agency who bring is staff and take away their passports.
A letter to be produced and sent to the CQC and Director at Lincs Community Services at Bridge House Sleaford.
ACTION:- EC/TC/JF
11.3 Co-option of Mervyn Head - The Parish Council were very pleased to announce that he has very kindly AGREED to join our team. Thanks and a very warm welcome was extended to Mervyn.
11.4 Highway safety issue A153 Main Road – overgrown bushes (The Old Forge boundary with The Shop) obstructing motorists (Particularly goods vehicle drivers) vision to the right when emerging from River Labe -This issue was highlighted as a matter of urgency when driving. Also when pedestrians are walking along the footpath they have to duck to avoid being hit by the bushes. A letter will be sent to the owners of The Forge requesting that the bushes to be cut back as a mater of safety. The Chair to take photos of the area and put on ‘Fix My Street’ website.
Cllr. Elaine Coulson also highlighted the overgrown hedgerow around Magna House and the difficulty residents have walking on the footpaths. This issue also to be included on the ‘Fix My Street’ website.
ACTION:- TC/EC/JF
11.5 Concern – lack of grass cutting children’s play area – It was reported that the grass in the play park had not been cut, although the grass was cut in the playing field. The Clerk to contact Tudor Grounds Maintenance.
ACTION:- JF
POST MEETING NOTE:- The Clerk had received a response who advised Mothers and their children were having a picnic in the play park and asked for the grass not to be cut.
The grass to be cut week commencing 12th June 2023.
Further discussion took place around funding that may be available and Cllr. Andrew Key advised free labour only could be available to help with the installation of a new fence that is required around the playing field.
ACTION:- AC/JF
Cllr. Mervyn Head to email the Clerk with contact details to request the £350.00 Arqiva that is available.
Thanks were extended to Parkers for supplying a mini skip for the grass cuttings from th4 churchyard and cemetery.
12. Date, time and venue of next meeting – Monday 17th July 2023 6.30pm in Anwick Community Centre.